Job Description

Legal Assistant

Location: Washington, DC Employment Status: Full-Time or Part-Time, based on business needs Work Arrangement: Hybrid; at least three days per week in the office Schedule: Approximately 30–40 hours per week, based on workload Pay Range: $20.00–$25.00 per hour

About Colonial Parking, Inc.

Colonial Parking, Inc. is a local, family-owned leading parking and mobility services provider serving the Washington, D.C., Maryland, and Virginia region. With more than 300 parking facilities under management, we have built our reputation by delivering dependable service, operational excellence, and innovative parking solutions.

Our success is driven by employees who take pride in their work, collaborate across departments, and look for better ways to serve our customers and communities. At Colonial Parking, team members have the opportunity to contribute to a well-established organization while developing their skills in a supportive, professional environment.

We are looking for motivated individuals who value teamwork, accountability, and continuous improvement. Join us and become part of a company where your contributions are recognized and your work makes a meaningful impact. Where you matter!

Position Summary

The Colonial Parking Legal Department provides legal advice and guidance to all levels of management and oversees a wide range of legal matters. These matters include contract drafting and review, dispute resolution, risk management, contract administration, corporate governance, regulatory compliance, investigations, and litigation.

The Legal Assistant will play a central role in managing the Legal Department's contract management function, including its related systems, processes, and workflows. This position is ideal for a highly organized and detail-oriented professional who enjoys managing multiple priorities, collaborating with internal stakeholders, and improving administrative processes.

Essential Duties and Responsibilities

• Manage the Legal Department's contract request and intake process, as well as each stage of the contract lifecycle.
• Administer contract-related processes, systems, and workflows, including the contract request system, project-tracking system, and electronic signature platform.
• Collaborate with business owners and departments such as Accounting, Audit, Business Development, and Operations.
• Type, edit, format, and proofread documents with a high level of accuracy and attention to detail.
• Prepare document redlines, convert PDF files into Word documents, and attach exhibits and supporting materials as needed.
• Track required approvals and route approved contracts for electronic signature.
• Manage competing priorities and provide timely status updates to business owners and other stakeholders.
• Prepare monthly, quarterly, and ad hoc reports.
• Update and maintain departmental files, records, and databases.
• Coordinate off-site records storage with a third-party vendor.
• Provide daily administrative support to the General Counsel, Associate Counsel, and Claims and Risk Management Manager.
• Proactively identify and recommend process improvements that increase efficiency and strengthen departmental operations.
• Perform other related duties as assigned.

Minimum Qualifications

• Associate or bachelor's degree preferred, but not required.
• At least three years of administrative experience within a corporate legal department, law firm, or similar professional environment.
• Availability to work approximately 30–40 hours per week, depending on workload.
• Ability to work in the office at least three days per week.
• Advanced written and verbal communication skills.
• Advanced proficiency with Adobe Acrobat and Microsoft Office, including Word, Excel, and PowerPoint.
• Strong organizational, time-management, and prioritization skills.
• Ability to meet deadlines and complete assignments with minimal oversight.
• Excellent proofreading skills and close attention to detail.
• Positive attitude, eagerness to learn, and willingness to take initiative.
• Ability to collaborate with others and contribute toward shared goals.
• Desire to be part of a high-performing team committed to maintaining a standard of excellence.

What's in It for You? Benefits and Perks

Colonial Parking, Inc. offers a competitive benefits package designed to support the health, financial well-being, professional development, and work-life balance of our employees.

Eligibility for specific benefits is based on full-time or part-time employment status and the terms of the applicable benefit plans.

• Affordable medical and dental coverage
• Employer-paid short-term disability insurance
• Employer-paid group life and accidental death and dismemberment insurance
• Vacation and sick leave
• Eight paid holidays
• 401(k) eligibility after six months, with an employer contribution
• Education reimbursement
• Employee recognition programs
• Complimentary parking at your assigned work location
• DailyPay access, allowing eligible employees greater flexibility in accessing earned wages

Physical Demands and Working Conditions

The physical demands and work environment described below are representative of those that an employee may encounter while performing the essential functions of this position. Reasonable accommodations may be provided to enable qualified individuals with disabilities to perform the essential job functions.

Physical Demands

While performing the duties of this position, the employee may be required to:

• Stand, walk, and sit for varying periods of time.
• Use office equipment, tools, and controls.
• Type, write, reach with hands and arms, speak, and hear.
• Lift, carry, and move documents, records, and physical files weighing up to 10 pounds.

Work Environment

This position is primarily performed in a professional office environment. The employee may occasionally be exposed to outdoor weather conditions while traveling to or moving between company locations.

Internal Contacts

This position will have regular contact with corporate office employees, department leaders, business owners, and other internal stakeholders.

External Contacts

This position will have regular contact with vendors, service providers, records-management partners, and other external business contacts.

Compensation

The anticipated pay range for this position is $20.00–$25.00 per hour. Actual compensation will be determined based on factors such as the selected candidate's experience, education, technical skills, qualifications, and legal or administrative background.

Equal Employment Opportunity

Colonial Parking, Inc. is an equal opportunity employer. Employment decisions are made without regard to any status protected by applicable federal, state, or local law. Qualified individuals with disabilities may request reasonable accommodations during the application or interview process.

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